The requirement
A corporate office rarely has one type of room. It has a boardroom where senior decisions are made, a dozen huddle rooms that are booked all day, a training room, a town hall space and a reception that shapes a visitor's first impression. The AV problem is usually not a missing screen. It is that every room works differently, half of them need a technician to start a call, and hybrid meetings leave remote participants unable to see or hear clearly.
Universal AV Solutions designs, supplies and installs corporate AV across Delhi NCR and pan-India, with the aim of making every room start the same way: walk in, connect, meet.
Recommended AV approach
We begin with a site survey and sort rooms into a small number of standard types, for example huddle, medium meeting room, boardroom and large-format space. Each type gets one tested combination of display, camera, microphones, speakers and control, so IT teams support a few designs instead of many one-off setups.
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Huddle rooms: an all-in-one video bar and a single display, connected to a laptop over USB.
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Medium rooms and boardrooms: a PTZ camera or larger video bar with table or ceiling microphones and separate speakers, or a native Microsoft Teams Rooms system.
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Town halls and training rooms: projection or large displays with a mixer, amplifier and speakers, plus a camera if sessions are streamed or recorded.
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Reception and lobby: digital signage or an LED video wall for branding and visitor information.
Products and technologies we use
For video conferencing we work with video conferencing hardware including video bars, PTZ cameras and room systems. Examples are the Yealink UVC85 4K PTZ camera, the Yealink MeetingBar A30 and the Yealink MVC S60 Microsoft Teams Rooms system.
For collaboration we supply interactive flat panels such as the Yealink Meeting Board 65. For lobbies and large spaces we offer digital signage and LED video walls, where pricing is by quotation because each wall is sized to the space.
Typical applications
- Boardrooms with a camera, ceiling or table microphones and a large display for hybrid board meetings.
- Huddle rooms for quick team calls and screen sharing.
- Town halls and all-hands rooms with reinforced sound and a presenter camera.
- Reception and lobby displays for welcome messages, directories and brand content.
- Multi-office rollouts where the same room design is repeated in each location.
Installation, integration and support
Our scope covers consultation, site survey, system design, product supply, installation, integration, commissioning, testing, user training and after-sales support, including AMC. Cabling, mounting and display placement are planned before equipment arrives, and every room is tested on the platforms your teams actually use before handover. See our professional installation services for how this works.
Project considerations
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Room size and seating: the number of people and the furthest seat decide the camera lens, microphone coverage and display size.
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Viewing distance: choose a display size that keeps text readable from the back row.
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Network: video calls need stable wired connectivity and, for managed devices, agreed IT policies.
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Power and cabling: confirm points behind displays, table boxes and ceiling routes early.
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Content and platform: confirm whether you use Teams, Zoom or Google Meet, and who owns the room accounts.
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Training and maintenance: plan a short user session and a support arrangement so rooms stay reliable.
Related products and collections
Frequently asked questions
Can you standardise AV across several offices?
Yes. We define a small set of room types, specify the same equipment for each, and document the setup so new offices can follow it. This makes support and training simpler for your IT team.
Do we need a Teams Rooms system or is a USB video bar enough?
A USB video bar suits smaller rooms where people bring their own laptops. A native room system suits rooms that need one-touch join and central management. Our video conferencing guide compares the options.
Can you work in an occupied office?
Yes. We plan the installation with your facilities team, and the site survey identifies access, timing and cabling constraints before work begins.
Do you support the systems after installation?
Yes. We offer user training and after-sales support, and AMC options can be discussed during the quotation.
Planning a corporate AV project? Request a quote or site survey and share your room list, or message us on WhatsApp at +91 82879 82361. We will suggest a design that fits your rooms and your IT environment.
