Executive boardroom with a large-format display, table displays and ceiling camera

Executive spaces

Boardroom AV Solutions

Refined, reliable boardrooms for the meetings that matter most. We integrate large-format displays, professional microphones, DSP, video conferencing and control into a room that looks understated and performs every time.

Talk to an AV ExpertHow we design boardrooms

The business problem

Zero tolerance for a failed board meeting

Board and leadership meetings bring senior people, investors and remote directors together. A few minutes lost to a camera that will not connect or a director who cannot be heard is noticed at the highest level.

Boardrooms are also architectural spaces. Technology has to disappear into the joinery and ceiling while still covering long tables, glass walls and hard surfaces that make audio difficult.

Boardroom design priorities

  • Speech clarity for every seat, in both directions
  • Camera views that follow who is speaking
  • Presentation from any device in seconds
  • Discreet, minimal visible hardware
  • A single control surface for the whole room
  • Confidentiality and IT security compliance

Solution overview

What a premium boardroom system includes

Large-format displays or LED

Dual 86 to 98 inch displays or a fine-pitch LED wall sized for the full table.

Video conferencing

Certified Teams or Zoom room systems with speaker-tracking cameras.

Professional microphones

Beamforming ceiling arrays or discreet gooseneck and boundary microphones.

DSP

Acoustic echo cancellation, automixing and room equalisation.

Ceiling or table speakers

Even coverage so remote voices sound natural at every seat.

Wireless presentation

Secure, one-click sharing for directors and guests.

Control systems

One touch panel for displays, cameras, audio and sources.

Room automation

Lighting scenes, blinds and presets for meeting, presentation and video modes.

Integration

Joinery, cable management and IT network integration planned with your interiors team.

Room and environment types

Boardroom formats

Executive boardroom

12 to 24 seats around a long or boat-shaped table.

Hollow-square board

U or square layouts with delegate microphones and multiple cameras.

Leadership suites

CXO meeting rooms with premium displays and discreet control.

System architecture

A boardroom designed as one controlled system

Participants & sources
DirectorsRemote attendeesLaptops & tabletsWireless share
Control & automation
Touch panelRoom presetsLighting & blinds
VC codec & DSP
Teams / Zoom room systemEcho cancellationAutomixingCamera tracking
Room endpoints
Large-format displays / LEDTracking camerasCeiling microphonesSpeakers
Infrastructure
AV network & VLANRack or credenzaJoinery integration

Key technologies & recommended components

Recommended boardroom components

ComponentWhat we specifyWhy
DisplayDual 86 to 98 inch 4K displays or fine-pitch LEDPeople and content visible together
CamerasSpeaker-tracking or dual PTZ camerasRemote attendees see who is speaking
MicrophonesBeamforming ceiling arrays or delegate microphonesClean table, full seat coverage
DSPNetworked DSP with AEC and automixingNatural two-way conversation
ControlProgrammed touch panel with presetsOne surface for the entire room
PresentationWireless sharing plus table HDMI and USB-CAny device, any guest

Platform & ecosystem compatibility

  • Microsoft Teams Rooms
  • Zoom Rooms
  • Google Meet
  • BYOD for external platforms
  • Dante networked audio
  • Control system integration

Implementation process

How a boardroom project runs

  1. Brief

    Meeting types, users, platforms and design intent.

  2. Engineer

    Coverage, sightlines, signal flow and control logic.

  3. Coordinate

    Joinery, ceiling, electrical and IT with your interiors team.

  4. Commission

    DSP tuning, control programming and live-call tests.

  5. Support

    Priority support and preventive maintenance.

Use cases

Meetings boardrooms are built for

  • Board and committee meetings with remote directors
  • Investor and analyst presentations
  • Leadership reviews across regional offices
  • High-value client negotiations

Benefits

What leadership notices

  • Meetings start on time, every time
  • Remote directors participate as equals
  • A calm, uncluttered executive space
  • Documented, supportable technology

Relevant products

Equipment we specify for these rooms

View all Conference Microphones

Products are selected after the room is designed, not before. These are examples from our conference microphones range.

Yealink CMKit-121 ceiling audio kit, front view Yealink Yealink CMKit-121 Audio Ceiling Solution with CM20 Microphone and CS10 Speakers View details Yealink CM20 AI-powered ceiling microphone, front view Yealink Yealink CM20 - AI-Powered Ceiling Microphone View details Yealink VCM35 wired 360-degree conference microphone, front view Yealink Yealink VCM35 Conference Microphone Array for Video Conferencing View details Yealink VCM36-W wireless conference microphone, front view Yealink Yealink VCM36-W - Wireless Microphone View details

FAQ

Boardroom AV questions

What makes boardroom AV different from a meeting room?
Boardrooms are larger, carry higher expectations and usually need professional microphones, DSP, multiple cameras and a programmed control system, integrated discreetly into premium interiors.
Ceiling microphones or table microphones for a boardroom?
Ceiling microphone arrays keep the table clean and suit most modern boardrooms. Delegate or gooseneck microphones suit formal meetings where each speaker must be clearly controlled. We recommend based on the meeting style and acoustics.
Can the camera follow whoever is speaking?
Yes. Speaker-tracking cameras and camera presets linked to microphones switch the view to the active speaker automatically.
Do you work with our interior designer?
Yes. We coordinate display positions, ceiling services, joinery cut-outs, power and cable routes with your interiors and MEP teams early in the project.
How do you keep a boardroom simple for senior leaders to use?
We programme the control system with a few one-touch modes, such as board meeting, presentation and video call, that set the displays, cameras, microphones, lighting and blinds together. Table connections are discreet and labelled, and the room returns to a standard state after every meeting, so no one needs to adjust settings before the next session.

Related corporate AV solutions

Plan your boardroom

A boardroom worthy of your most important meetings

Share your floor plan and design intent. Our engineers will propose a system design and coordinate with your interiors team.

Call +91 82879 82361 · info@universalavsolutions.com

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