Integrated meeting room with a video conferencing display, PTZ camera and table microphone

Rooms for 6 to 14 people

Meeting Room AV Solutions

Professionally integrated meeting rooms where the display, camera, microphones, speakers, presentation and control are designed as one system, so every meeting starts on time and every voice is heard.

Talk to an AV ExpertSee what a meeting room includes

The business problem

Mid-size rooms are where most meetings fail

Meeting rooms are too big for a laptop and too important to leave to chance. A single table microphone cannot reach the far end, a camera on a shelf crops out half the table, and a display bought for the wall rather than the room is unreadable from the back seat.

These problems are rarely solved by swapping one device. They are solved by designing the room: seating, sightlines, acoustics, coverage and user flow together.

What a well-designed room delivers

  • Every participant framed and visible
  • Clear audio from every seat to the far end
  • Content readable from the furthest chair
  • Presenting in seconds, wired or wireless
  • One way to start, share and end a meeting
  • Clean, concealed cabling

Solution overview

The eight parts of an integrated meeting room

We specify each element for the room it serves, then commission them together as one system.

01

Display

Single or dual commercial displays sized to viewing distance.

02

Camera

Wide or PTZ camera with auto-framing for the table geometry.

03

Microphones

Table arrays, expansion pods or ceiling microphones for full coverage.

04

Speakers

Soundbar or ceiling speakers for natural far-end voices.

05

Wireless presentation

Share from laptops, tablets and phones without cables.

06

Room PC / compute

Teams Rooms, Zoom Rooms or a managed room PC.

07

Control

Touch console and optional booking panel.

08

Connectivity

Table boxes, USB-C, HDMI, power and network, neatly concealed.

Room and environment types

Meeting room layouts we design for

Rectangular conference table

6 to 10 seats, display on the short wall, camera centred above or below.

Long table, 10 to 14 seats

Extended microphone coverage and a PTZ or dual-camera setup.

Flexible or divisible rooms

Movable furniture and room combining with ceiling microphones.

System architecture

How the meeting room signal path fits together

Users & sources
LaptopsWireless shareCalendar
Room compute & control
Teams / Zoom / Meet roomBYOD switcherTouch console
Audio processing
Echo cancellationMic mixingLevel control
Room endpoints
DisplayCameraMicrophonesSpeakers
Infrastructure
NetworkPowerCable containmentMounting

Key technologies & recommended components

Recommended meeting room configurations

RoomCamera & audioDisplay & control
6 to 8 seatsVideo bar with auto-framing plus one microphone pod65 to 75 inch display, touch console
8 to 10 seats4K PTZ camera, two table microphone arrays, soundbar75 to 86 inch display or dual displays
10 to 14 seatsPTZ or tracking camera, ceiling microphones, DSP, ceiling speakersDual 86 inch displays, touch control, booking panel

Platform & ecosystem compatibility

  • Microsoft Teams Rooms
  • Zoom Rooms
  • Google Meet
  • BYOD on any platform
  • Wireless presentation
  • Room booking systems

Implementation process

From site survey to a room that works on day one

  1. Survey

    Dimensions, seating, acoustics, power and network.

  2. Design

    Layout, sightlines, microphone coverage and signal flow.

  3. Specify

    Itemised BOQ with alternatives by budget.

  4. Install

    Containment, mounting, configuration and DSP tuning.

  5. Handover

    Live-call testing, user training and support plan.

Use cases

Where integrated meeting rooms matter

  • Weekly team and project reviews with remote members
  • Client meetings and presentations
  • Cross-office planning sessions
  • Vendor and partner discussions on external platforms

Benefits

What an integrated room changes

  • Remote participants hear every seat
  • Meetings start with one touch
  • A tidy, professional room for clients
  • Fewer IT tickets and faster fixes

Relevant products

Equipment we specify for these rooms

View all PTZ Video Conferencing Cameras

Products are selected after the room is designed, not before. These are examples from our ptz video conferencing cameras range.

Yealink UVC85 4K PTZ Video Conferencing Camera - Universal AV Solutions Yealink Yealink UVC85 4K PTZ Video Conferencing Camera View details Philips PSE0600 video conference camera, main product image Philips Philips PSE0600 AI Video Conference Camera for Meeting Rooms View details AVMatrix EAGLE P20/P30 4K broadcast PTZ camera, front view AVMatrix AVMatrix EAGLE P20/P30 4K Broadcast PTZ Camera with 12G-SDI and NDI|HX3 View details AVMatrix PTZ1271 Full HD PTZ camera, front view AVMatrix AVMatrix PTZ1271 Full HD PTZ Camera with HDMI, 3G-SDI and PoE View details

FAQ

Meeting room AV questions

What does a meeting room AV system include?
A display, a camera, microphones, speakers, a way to present content, a room PC or conferencing system, control and the cabling, power and network that connect them. In larger rooms a DSP processes the audio.
Do we need ceiling microphones in a meeting room?
Not always. Table microphones work well for fixed tables up to about ten seats. Ceiling microphones suit longer tables, flexible furniture and rooms where a clear table surface matters.
How big should the meeting room display be?
We size the display from the distance to the furthest seat so content text stays readable. In many 8 to 10 seat rooms that means 75 to 86 inches, or two displays for people and content side by side.
Can you upgrade our existing meeting rooms?
Yes. We assess what can be reused, such as displays or cabling, and redesign the camera, audio and control to resolve the problems your users report.
How long does a meeting room installation take?
A typical room is installed and commissioned in one to two days once equipment is on site. Larger rooms with ceiling work or control programming take longer and are scheduled around your office hours.

Related corporate AV solutions

Plan your meeting rooms

Meeting rooms that work for every participant

Share your room sizes and seating plan. We will propose a design and an itemised quotation for each room type.

Call +91 82879 82361 · info@universalavsolutions.com

Talk to an AV ExpertRequest a Site Survey